Chapter 14 – Configuring and Managing Enterprise Search

Wrox Professional Sharepoint 2010 Administration (P. 371)

SP Search server limit: 100 million items. If want more, go to Fast Search – 1 billion.

Different version

Sharepoint Foundation Search – index all your SP contents; admin and UI have no settings to configure.
Start SP Foundation Search:
Central Admin à System settings à Manage Services on Server à Sharepoint Fondation search.
Note: this is not available in SP server 2010, only in Sharepoint 2010 Foundation

Contextual Scope: If you go to a list and do a search, SP Search will default to searching your list. You can see this from the URL:
u=<Your URL location>

Search Server = the Search Server that comes with SP 2010
Search Server = Search Server Express (SSX) with more scalability

Central Admin à Application Management à Manage Service Application à Page Bottom

Admin (Admin Component) –

tells all other cmponents and servers what to do by managing the topology. If server is offline, others will continue serving their role. This server is responsible for starting crawls, reassigning crawl tasks. It uses administrative database to store all information.

The Admin Component will be on the first SP server installed.

Crawl —

the piee that will connect to your content, bring it down to server, generate the index and extract the necessary metadata. Crawler does not store a copy of your index. Crawler doesn’t store a copy of the index; it merely push the change for the index to query server.

Crawl component keeps track of what needs craled and what crawled ina crawl database. You can have multiple crawler assigned to the same database.

Index Partition —

Query component is responsible for responding to queries.
Scale – divide the index into multiple partitions, and each partition can be assigned to a different query server. If assigned to 2 query servers.

Max items in an index partition is 10 million.Each time you introduce a new partition, you need to ntroduce a new query server.

Adding a server to the search topology —

Search UI —

Wild card works only at the end of the word, such as sh*.
*it will not work.

Boolean searches – AND, OR and NOT – musy capitalize!!!!! You can use parentheis, and quotes, such as:
(“Accounting Policy” or “Accounting Procedures”) AND Termination

Range – suhc as =, >, <, <=, >= operators.

Property Search: such as:
title: “Vacation Policy”
author:Shanon
Any metadata can be used.

Relevancy Improvements —

Phrase Matching — for example, dales representative; two words together will rank higher than separate.

Clickthrough Count —

Tagging – pages that has more tags rank higher.

Refiners – List of peoperties on the left pane.

Search alerts and RSS feeds – receive search result emails, or subscribed to search result RSS.

Windows 7 Desktop Search Add-On – (paper with a magnifier) Clicking this icon will add a search connector to your Windows 7 Desktop Search. You can search Sharepoint site from your Window machine.

View in Browser – If you hav Office Web Application, the [View in Browser] link will appear, so user can see the document inside browser.

Query federation – To add search results from any OpenSearch-compliant search engine to your Sharepoint site. These results appears in a seaprate web part on the right-handside of the screen, and are not mixed with your own search results. These are loaded asynchronously so no waiting. Useful when there are multiple farms.

Extensible web parts – Can make changes to the XSLT from the browser. Or, modify the config xml file to control what properties are returned with the search results.

“Do you mean….?” Feature —

Search Suggestions – (google style)

Search administration – Two places :

(1) Site collection level – (In the Site Collection Administration)
Site Actions à Site Settings à Site Collection Administration:

(2) Service application level

On the left hand side, “Content Sources”, define what SP will be crawling. SP automatically creates one Content Source, which include all your existing web apps.

SP allows 6 different kinds of Content Sources:
(1) SharePoint Sites
(2) Web Sites – Non-Sharepoint sites.
(3) File Shares – Shared network Drive
(4) Exchange Public Folders
(5) Line of Business data – can search external data source
(6) Custom Respository – BDC to connect to external data source.

Two types of crawl —
(1) Full crawl – crawl every bit of content it can find on the web service. Keep crawling until there is nothing to find.
(2) Incremental crawl – Only crawls contents that have changed since last crawl. (by referencing the crawling log)

Setting a crawl schedule —
In “Edit Content Source”,

Crawl rules – set a crawl rule to exclude contents. (Side menu) TO set up rules to exclude or include a specific URL/path.

Crawl log —

Server name mapping – in the search result, instead of showing X:\path1\Path 2\myfile.doc, you can map it to http://fileddoc.com/folderfiles/myfile.doc

Host distribution rules – won’t work if your sharepoint farm has only one database.

File Types – list of types of documents to include in the search index. (nearly 50 included out of box). PDF is not included by default. (need to install PDF iFilter so SP can index the PDF file)

Index Reset – reset/removed all crawl index; won’t be able to search until all contents are –re-crawled. Need to disable alert during re-crawl.

Crawl Impact rules – For a specify URL (server), specify how many (max # ) documents/files to crawl at a time, or one document at a time and wait X seconds in between. This will help relieve performance impact on the crawled server.

Aueries and Results —

Authoritative pages – Admin can specify which pages in the site are the ost authoritative or contain the most relavant information Can specify as many as you want. (1st auth, 2nd auth…. Etc.) You can also “demote” a page/site.

Federated locations – Enable user’s query to be performed on multiple, alternative sources along with the SP standard search.

Metadata properties —

Scopes — Provides a way for users to narrow their search even before performing a query. To include or exclude results.

Search result removal – to immeidiately (1) remove content from search result and (2) add crawl rule to exclude the content.

Reports —

Administration report – query, latency… etc.

Web Analytics reports – User search report – how users use search. (# of searches per day etc.)

Other search features —

Mobile search – no graphics, no previews or suggestions.

People Search – (Fast Search only indexes content, not people). Sharepoint Search CAN index people.

Fast Search – difference —

Thumbnail: Fast Search has a thumb nail for each result;
Scrolling Preview: Click on the thumbnail for a scrolling preview
Similar results – a “Similar Result” link
User Context – can target search results for different group of users.
Visual best bets —
Promote/Demote document —

 

   

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